Whistleblower policy


General
This Whistleblower Policy is intended to encourage and enable board members, employees and volunteers to raise serious concerns within the Coulee Region Humane Society prior to seeking resolution outside the organization.  Coulee Region Humane Society board members, employees  and volunteers need to observe high standards of business and personal ethics in the conduct of their duties and responsibilities.  

Reporting Responsibility
It is the responsibility of all board members, employees and volunteers to comply with Coulee Region Humane Society policies and all applicable laws and regulations, and report violations or suspected violations in accordance with this Whistleblower Policy.

No Retaliation
No board member, employee or volunteer who, in good faith, reports a suspected violation shall suffer harassment, retaliation, or adverse employment consequence based on the reporting of such a violation.  Retaliations against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment or removal from a board or volunteer position.

Reporting Violations
Employees and Volunteers:  The Coulee Region Humane Society has an open door policy and encourages employees and volunteers to share their questions, concerns, suggestions, or complaints with someone who can address them properly.  In most cases, a supervisor is in the best position to address an area of concern.  However, if an individual is not comfortable speaking with their supervisor or they are not satisfied with their supervisor’s response, they are encouraged to speak with the Coulee Region Humane Society Executive Director. If an individual is not comfortable speaking with the Executive Director, they are encouraged to speak with the Board President, Board Vice President, or another board member they are comfortable approaching. 

Board Members:  Board members are required to report suspected violations of Coulee Region Humane Society policies or relevant laws and regulations to the Coulee Region Humane Society Board President.  If an individual is not comfortable speaking with the Board President, they are encouraged to speak with the Board Vice President, or another board member they are comfortable approaching.

Compliance Officers
The Executive Director receiving a complaint or allegation from an employee or volunteer, is responsible for investigating and resolving all reported concerns and, at his/her discretion, shall advise the Board President.  The Board President, Vice President or other board member receiving a complaint or allegation, is responsible for investigating and resolving all reported concerns and, at his/her discretion, shall advise the Executive Director and/or the Board Leadership & Governance Committee Chair.  The Executive Director and Board President will report compliance activity to the Board at least annually.  

Accounting and Auditing Matters
The Board of Directors shall address all reported concerns or complaints regarding accounting practices, internal controls, or auditing.  The Board President shall immediately convene a Committee of Board Members and make notification of any such complaint and work with the Committee until the matter is resolved.  The Coulee Region Humane Society Board Treasurer shall not serve as Chair of this Committee.

Acting in Good Faith
Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing there is indication of a violation.  Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.

Confidentiality
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously.  Reports of violations or suspected violations will be kept confidential to an extent possible that is consistent with the need to conduct an adequate investigation.

Handling of Reported Violations
The Executive Director, Board President, Board Vice President, or other board member contacted, has responsibility to investigate all reported suspected violations.  The person receiving the report will notify the sender within five business days that the report of suspected violation has been received.  All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation. 


 
Adopted 10/26/2017

Whistleblower Policy (PDF)